Online board meetings are a great method to manage the hectic agendas of board members from non-profit organizations. Participants will not have to travel and meet deadlines, as well as travel expenses. Online board meetings can be just as effective with a few easy guidelines.

It’s important to use tools that make the meeting more interactive and exciting. For example using video to communicate with attendees increases participation because it allows participants to read each other’s body language and utilize non-verbal communication. Instant messengers can also be utilized to keep the conversation going. In the end, requiring attendees to announce their attendance will ensure that they are acknowledged and heard throughout the meeting.

The agenda should be carefully planned to make it clear what issues are to be discussed and the way in which they will be addressed. According to the Nonprofit Learning Labs it is suggested that the agenda have 20% fewer items to allow for more time for discussion and interaction.

A virtual format also gives new opportunities to those who might otherwise be left out due to time or cost limitations. This allows for the board to incorporate new perspectives and ideas that could help make better decisions. Additionally, the removal of physical barriers to participation allows the meeting to reach a larger audience. Board dashboards can also help prep attendees for the event and provide information for discussions.

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